No matter how you calculate actual work in Microsoft Project, it’s wise to dedicate an administrative staffer to update projects as they move along. If you want to calculate how much work is done, you will use a different method. Maintenance moves constantly and relentlessly from one area to another over a period of 34 days. The CEO inspects one department after another. A look at the task list shows you a steady, even work pace throughout the duration of the project. This project extends from February 26 to April 22-56 days. On the other hand, look at the Accreditation Site Visit task list. So how should I calculate my work? Midway between December 31 and May 14 is February 14–but are we half done? Despite the lull in March, three weeks before the event we’ll be bustling again.
Then, in March, there are no tasks at all. There are multiple tasks that occur in January and February. Then it has to be mailed to potential registrants. The program must be designed and delivered to the printer. Now consider the types of tasks we must do: In the early weeks of the project, my team spends a great deal of time putting together a list of potential sponsors and contacting those sponsors. The timeline for that runs from December 31 through May 14-96 days.
Let’s look at the Golf Benefit I’ve been working on. A report like that requires you to enter the costs of all the materials purchased for the project as well as the money earned by the people accomplishing the work.ĭeciding which way to calculate work is not always so cut and dried.
Others want a detailed report showing the cost of every resource used. Some people use Project to make a simple list of events and check each one off as it’s completed. What you choose depends on just how deep you want to take your tracking. You can also calculate how much work your resources (the people on your team) have accomplished. You can look at how much of your allotted project timeline has elapsed. When you calculate work in Project 2010, you can choose from two basic methods.
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